Where rent roll variances usually hide
Four places escalation and CAM differences tend to sit before year-end lease reporting.
When we reconcile billed rent to signed leases, the large ringgit gaps rarely sit in the headline base rent. They hide in mechanics that property systems simplify.
Escalation floors that never triggered
Many Johor retail leases step rent only when CPI clears a floor. Spreadsheets often apply the percentage anyway. Checking the CPI source named in the clause — Department of Statistics Malaysia series, not a generic index — clears most of these.
CAM true-ups booked as base rent
Common area charges posted to the rent GL line inflate “rent” without a lease rent change. Separating CAM in the rent roll before testing base rent keeps exception lists honest.
Side letters after the PDF scan
Amendments emailed as scans after the original lease was filed are easy to miss. We ask for the email archive keyword “side letter” tied to each unit code during kickoff.
Free-rent periods still billing
Fit-out allowances sometimes include months of zero rent that billing teams forget to end. Comparing the free-rent calendar in the lease to the first invoice date catches them quickly.
Bring these four checks into any internal dry run before you ask for an external rent roll reconciliation.